Payment Plan Letter To Customer Professional But Assertive

Where the reminder template of late payment, the reasons for lateness are explained to the employee in a language that the employee understands well.

Whereas there is a legal process that ensures your company gets paid what it is owed, writing a letter to your customer first has proved to be a quicker and easier way you could get paid.

This will help the customer to know exactly where the letter is coming from in case they had forgotten about it all.

Make sure to include the date in which the letter is written for purposes of record keeping.

Be as accurate as possible to avoid future dismissal of the letter.

It is very important to address the letter to the right address so the person is made aware of the late payment.

Do not assume intentional nonpayment, imagine that they just forgot or are having complications with bank transfers.

Remind them exactly what it is they have not paid for, and the amount.

This will help the customer to understand more about the payment.

Payment Plan Letter To Customer Professional But Assertive

If its a second or third reminder, be strictly professional but assertive, stating how urgent the matter is, and if its a final reminder, refer to the previous letters and the date which they were written, asking for payment.

Tell the customer of the consequences should they fail to make the payment.

Be as clear as you can of these consequences so the customer is fully aware of what is to come.

Remain professional and go ahead and even apologize for any inconvenience caused.

Please submit the payment by cashiers check along with your account number.

Attached is a copy of the invoice with the amount due stated.

Enclosed is also a stamped and addressed envelope should you need it.

If you have already made the payment, please ignore this letter.

But if you have not yet made the payment, please do so immediately.

Sincerely, (Senders signature) List of the enclosed documents.

Please make your payments to the account number specified on the invoice.

If you have any questions concerning the same, I will be happy to answer.

It explicitly states the amount of money that the employee should be paid and at what time and date the payment should be effected.